To view our Procedure to Request Public Records, click here

Walla Walla County Sheriff’s Office is not required to maintain an all inclusive index of public records as provided in RCW 42.56.070 based on the following findings:

  • Maintaining an all inclusive index of public records is unduly burdensome, and would interfere with agency operations.
  • The Walla Walla Board of County Commissioners has deemed the Sheriff’s Office has records which are diverse and complex, some which are computerized and some on paper, it is unduly burdensome and physically impossible to maintain a central index of records and in response,
  • Resolution# 10 056 was adopted by the Board of County Commissioners.

Public Records Request, please use this link to make your public records requests.

The Walla Walla County Sheriff’s Office is committed to responding to your request for public records in a timely manner.

To view our procedure on Processing Public Records Requests, click here

Our location, hours of operation and contact information for our Public Records Officer are:

Public Records Officer Brandi Zimmerman
Walla Walla Sheriff’s Office
240 W Alder St, Suite 101
Walla Walla, WA 99362


Public records are available for inspection and copying during customary office hours, consistent with chapter 42.56 RCW, the Public Records Act.  For the purposes of this notice, the customary office hours of the administrative office are from 8:00 a.m. 5:00 p.m., Monday through Friday, excluding legal holidays.

What is the copying charge?

Pursuant to RCW  42.56.120 (2)(b), the Office is not calculating all actual costs for copying records because to do so would be unduly burdensome for the following reasons:

(a) The Office does not have the resources to conduct a study to determine all its actual copying costs;
(b) To conduct such a study would interfere with other essential Office functions; and
(c) Through the 2017 legislative process, the public and requestors have commented on and been informed of authorized fees and costs, including for electronic records, provided in RCW  42.56.120 (2)(b) and (c), (3) and (4).

We currently have a rule for the Walla Walla Sheriff's Office that any copying charges reasonably deemed to be a total of $5.00 or less, the requestor will not be charged for the copies requested, in any format. 

Please click here for all copying charges.

If you have any questions regarding our public records process, please contact our public records officer,  at (509)524-5400 or by email:

Click here to view your rights for review if your public information request is denied, wholly or partially.

Motor Vehicle Collisions 

If you are involved an accident, call 9-1-1 for a police response. If the police complete a written report, you only need to contact your insurance company.

When to Complete an Accident Report

  • If your accident is NOT investigated by a police officer or sheriff’s deputy, AND
  • If there are injuries or the total damage exceeds $1,000, THEN
  • You need to file a report within 24 hours to the State Department of Motor Vehicles.

Obtaining a Copy of a Police Report

If you are seeking a copy of a police report regarding a traffic accident that you were involved in, you can contact us at (509) 524-5400.

You will be asked for the case number. If you do not know the case number, you will be asked for information such as the date and time of the accident, the location, and names of individuals involved.

Accident Report Forms

Request a copy of a collision report  from Washington State Patrol

Background Clearance Letters

A Background Clearance Letter is a document that contains information about your clean criminal record. These letters are sometimes needed when applying for a visa, other travel purposes, or when adopting a child.

The most effective way to get this information is through Washington State Patrol’s WATCH system. The information provided by WATCH will include criminal history conviction information for the entire State of Washington, including Walla Walla County. Contact WSP at the following:

Otherwise, to receive a Clearance Letter for Walla Walla County ONLY:

You can receive this service in person by visiting our office at 240 W. Alder Street, Ste 101 Walla Walla, WA  99362. Expect this service to be completed in 5 business days, excluding Holidays.  If you need to request this information without coming to the office please make a written request which can be mailed to the address given above.

What You’ll Need:

You will need to provide the following information:

  • Your current name
  • Any previous names or nicknames you’ve used
  • Your complete date of birth
  • Your current address
  • A phone number where you can be reached during our normal business hours
  • At your option, your social security number
  • A copy of your current ID (Washington State driver’s license or ID card preferred).

Payment and Fees

There may be a fee of $15.00 for each clearance letter plus a $15.00 per-document certification (notary) fee. Fees may be paid by cash, credit or debit card (convenience fee chaged), a personal check,  or money order. Personal checks or money orders should be made payable to the Walla Walla County Sheriff’s Office. Please note that we do not accept second party checks.

Personal Checks must be:

  1. Preprinted, listing name, address, and phone number.
  2. Verified by two (2) pieces of identification. One of these must be a Washington State Driver’s License or I.D. card with a photograph or a major credit card. The customer’s I.D and the information on the personal check must match.